HR Assistant

• Review incoming resumes and applications from Indeed and other sources
• Screen candidates based on minimum qualifications and cultural alignment with Textbook Painting's core values
• Maintain accurate applicant data in shared spreadsheets and Google Drive
• Assist in drafting and posting job ads based on provided templates

• Schedule interviews using Google Calendar, JustCall, and Zoom
• Send confirmations, reminders, and follow-ups to candidates and managers
• Coordinate with multiple team members across time zones to ensure smooth interview flow
• Prepare summary notes for each candidate ahead of manager interviews

• Occasionally conduct structured initial screening interviews using a provided script and scorecard
• Evaluate candidate responses objectively based on the rubric
• Record short summaries and recommendations for the HR Generalist

• Manage communication with new hires after offer acceptance
• Coordinate completion of onboarding documents in Gusto and ensure compliance
• Assist with scheduling pre-employment requirements such as background checks or drug tests
• Prepare and send welcome emails and Day 1 instructions to new employees

• Organize and maintain HR files in Google Drive following data security best practices
• Provide administrative support for HR , tracking spreadsheets, and follow-ups
• Assist with HR communication and employee engagement initiatives such as surveys and event reminders
• Support internal communication via Slack and maintain HR inbox organization

We offer a collaborative work environment where your skills will make a direct impact on our company's success. You'll have the opportunity to work with a caring team while developing your professional expertise.

Ready to join our team? Submit your resume and a brief recording highlighting your relevant experience.